Job Description
<p>Doctolib is looking for a<strong> Talent Acquisition Coordinator </strong>to join the Tech & Product Talent Acquisition team in our <strong>Berlin</strong> office. </p>
<p>As a Coordinator, you'll focus on three essential areas: delivering exceptional candidate experience, mastering complex tech & product interview scheduling, and continuously improving our interview processes. In this role, you'll gain comprehensive insight into recruitment while applying your organisational and project management skills in a fast-paced, high-volume environment and developing advanced people skills through multi-stakeholder management. </p>
<h2><strong>What you’ll do</strong></h2>
<p>As an intern, you will support us in the following areas:</p>
<ul>
<li>Coordinate interviews between candidates, Hiring Managers and tech interviewers, ensuring a smooth candidate experience.</li>
<li>Send critical candidate communication during the recruitment process. </li>
<li>Help maintain accurate candidate and interview information in our Applicant Tracking System.</li>
<li>Manage complex interviewer pools, candidate information and interview supporting materials.</li>
<li>Adapt and streamline the scheduling process to suit candidates and business needs.</li>
<li>Contribute to interview process design, track scheduling metrics (time to schedule, time to interview) and own your own projects with a focus on process improvement while leveraging AI and automation tools. </li>
<li>Collaborate with Talent Acquisition Partners and Hiring Managers on Tech & Product recruitment end to end processes.</li>
</ul>
<h3><strong>Working with us, you will learn</strong><strong>:</strong></h3>
<ul>
<li>How the full Talent Acquisition process works, from application to onboarding.</li>
<li>How to coordinate recruitment processes in an international technology environment.</li>
<li>How to work with an Applicant Tracking System and recruitment-related data.</li>
<li>How to collaborate with candidates, Hiring Managers and internal stakeholders.</li>
<li>How to contribute to a positive and inclusive candidate experience.</li>
<li>How Talent Acquisition supports the growth of Tech & Product teams.</li>
</ul>
<h2><strong>Who you are </strong></h2>
<p>If you don't have the exact profile described below, but you feel this job description matches your skill set, we still encourage you to apply.</p>
<h3>You could be our next teammate if you:</h3>
<ul>
<li>Exceptional organizational skills, attention to detail, sense of urgency, and agility that enable you to stay on top of priorities and manage multiple tasks simultaneously.</li>
<li>Strong empathy that allows you to put yourself in other people's shoes and a genuine passion for finding solutions that work best for everyone.</li>
<li>A curious, problem-solving mindset with a willingness to learn and dig deeper to understand how operations and processes work.</li>
<li>Comfortable leveraging AI tools to streamline daily tasks, draft communications, and improve efficiency, with curiosity to keep learning new AI-powered ways of working.</li>
<li>Fluency in English with strong verbal and written communication skills, allowing you to adapt your expression to different audiences and situations.</li>
</ul>
<h3>Now, it would be fantastic if you:</h3>
<ul>
<li>Speak German at B2 level or above.</li>
<li>Have previous experience with an Applicant Tracking System, HR administration or coordination.</li>
<li>Have experience in an international, technology or fast-paced environment.</li>
</ul>
<h2><strong>What we offer </strong></h2>
<ul>
<li>A structured and personalised onboarding programme through our Doctolib Academy, as well as a wide range of in-house training opportunities.</li>
<li>A flexible working model that allows for hybrid and office-based work.</li>
<li>A Deutschlandticket sponsored by Doctolib, or reimbursement of your semester ticket, subject to the applicable eligibility rules.</li>
<li>28 vacation days per year, calculated pro rata according to your working schedule and internship duration.</li>
<li>Regular breakfast in the office and subsidies for your lunch or grocery shopping.</li>
<li>A subsidised sports programme with our partner Urban Sports Club.</li>
</ul>
<h2><strong>The Interview Process</strong></h2&
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